Privacy policy

Last updated February 2020 is a job board that seeks to assist job seekers in the pursuance of employment and employers / recruiters to source suitable candidates for their vacant positions. At a users privacy is important to us and we will do all we can to ensure all personal information obtained will be used in accordance with the General Data Protection Regulation (GDPR) which came into force 25 May 2018. 

On our jobseeker site you can find our jobseeker privacy policy. Our privacy policy as relevant for employers and recruiters is as follows: 

(1)  Employers and Recruiters 

(1.1) Your responsibilities to a candidate’s personal information 
In the capacity of data processor, fully abides by the GDPR (General Data Protection Regulation) and has received consent from each of the candidates on our database to have their personally identifiable information made available to employers and recruiters for recruitment purposes. 

Providing you only make contact with a candidate about an actual job opening you may therefore have access to a candidate’s personal information if: 

  • They apply to one of your job adverts - As part of the job application you’ll receive their profile and if uploaded their CV with all the personal information contained therein 

  • You come across their profile + CV on our CV database 

It is important for you to realise that in processing the candidate’s data you as the recruiter and employer are acting as a data controller and need also to abide by the GDPR. will therefore share candidates personal data with you on the basis that you agree to fully abide by the following rules: 

  • You may only contact a candidate for the purpose of filling a specific job vacancy. For anything beyond this you need to obtain your own GDPR compliant consent from the candidate in order that you may process their information 

  • You only ask a candidate for information that is necessary and relevant for the performance of the job role you are recruiting for 

  • You do not share the candidate’s personal information with a third party without the candidate’s express consent 

  • You only store the candidate’s details on your ATS (applicant tracking system) or CV database with their express consent 

  • You have checked that any 3rd party ATS you use is fully compliant with GDPR 

  • You only keep the candidate’s data for as long as is necessary 

  • If you plan to gather more information about a candidate (i.e. screen their social media profile) as part of your screening process then you need to explain that explicitly and detail how and why 

If you cannot abide by each of these requirements then please do not use our services. 

(1.2) Recruiter's / Employer’s Data 

All Recruiter / Employer related data (Recruiter / Employer details, user accounts, job adverts, payment transactions) is stored on our system until manually deleted. If you’d like your account deleted please email your request to 

Where job adverts are posted with a credit card, a secure payment gateway is used to process your payment. HBJ does not store credit card details, but does record payment date and amount paid by the advertiser. 

(1.3) Direct Marketing Services from 

As a direct employer or recruiter you may be interested in receiving details of our seasonal recruitment advertising offers, recruitment services and tips for recruiting candidates and/or relevant services we think you may be interested in from 3rd parties. 

During registration for your employer account you will have the option to consent to receiving these marketing services by email. You may change your mailing preference at any time from within the email notifications area of your account. We also provide the option to unsubscribe on each of our mailings. 

(1.4) Triggered emails and personalised marketing 

This website stores information about your account, and your advertising options which interest you.  It is used to manage your account and process your orders. 

- Personal data may be used to send triggered emails, such as abandonment and purchasing confirmation emails.  

- Personal data may be used to personalize marketing, for example to suggest products that are related to your previous shopping.  

(2) Cookies 

Our website uses cookies to facilitate certain website features, user authentication and tracking. By registering as a member of our site or by logging in to use your account you will be accepting the way in which our website uses cookies; further details of which are given below. So please make sure you are clear on what cookies are and how and why we use them on our website. 
What are cookies? 

A cookie is a small file of letters and numbers stored on your computer. These cookies allow us to distinguish you from other users of our website and to provide certain features which allow you more convenient means of access, better experience when you browse our website and also allow us to improve our site. There is no personally identifiable information held on cookies and we don’t track your personal activities when you’re not on Neither can the cookies we use run any code or contain viruses. You do have the option to decline or accept these cookies as you wish. If you decline these cookies please be aware you may not have the ability to access certain areas of our site. To learn more about cookies and how to manage them visit  or please read on to find out more about how and where we use cookies. 
(2.1) How we use cookies 

We’ve listed below the purpose of cookies on our site and how they aid the proper functioning of our site 
(2.1.1) Proper function of our site 

Certain cookies that we use are essential to facilitating certain website features and the proper functioning of our site such as conducting a job search if you are a candidate. 
(2.1.2) Storing your preferences 

Our site uses cookies which allows us to improve your visit - remembering data you have filled out in a form for example and enables user authentication. The site sets a master cookie which tracks and identifies you from page to page to enable these features to happen. No personal information is stored in these cookies. 

(2.1.3) Statistical Information 

We use cookies to collate statistical information relating to user activity (ad views, applications, application rates). This is stored on our system until manually removed, but this does not contain  nor is linked to any personal information. 
(2.1.4) Measuring website usage / Google analytics 

We use Google analytics to internally collect information about how people use our site. We do this to make sure it’s meeting our user’s needs and to understand how we could do things better. Google analytics stores information about which pages you visit, how long you are on the site, how you get here and what you click on. We do not collect or store your personal information (e.g. your name or address) from these types of cookies so this information cannot be used to identify who you are. We do not allow Google to use or share our analytics data. Google’s privacy policy is available at  

(2.1.5) Enabling a better experience 

Our site uses a technology called Javascript to make the way things look more pleasing on the page. The site identifies if your browser has javascript enabled and then sets a cookie so that it knows this is the case for the duration of your visit. 

(2.1.6) Tracking advertising effectiveness sponsors client’s jobs to appear on various aggregator job sites like Indeed and also google adwords. We will use cookies to inform us which sites and/or adverts are working best to generate candidate traffic. These cookies do not contain sensitive data relating to you. 

(2.1.7) Tracking shopping activity  

“tms_VisitorID: stores a unique id for the device. This is used to keep track of your shopping.  

[Symbol] tms_wsip: records whether you are using modern web browser that supports a more efficient communication channel called web sockets".  

(2.2) How to manage your cookies

Most browsers can be altered to prevent your computer from accepting cookies, although this may mean that some of the features of this site (and other sites) will not work properly and may restrict your user experience These settings will typically be found in the ‘options’ or ‘preferences’ menu of your browser. In order to understand these settings. the following link may be helpful, otherwise you should use the ‘help’ option in your browser for more details.  

Changes to our privacy policy 

This privacy policy may be updated from time to time in line with legal requirements and in relation to any changes of service offered by If this is the case the date of change will be recorded at the top of the document. 

Complaints or queries 

If you have any queries about this privacy policy or wish raise a grievance then please contact us at  or write to us at 43a Chertsey Road, Woking, Surrey, GU21 5AJ.